A proforma invoice, often called a PI, is one of the most important documents before payment. It may look simple, but buyers should review it carefully before sending sample fees, mold fees, deposits, or balance payments.
What to check in the PI
- Supplier company name and payment recipient name.
- Buyer name, product name, model number, quantity, unit price, and total amount.
- Product version, material, size, color, accessories, and packaging details.
- Sample fee, mold fee, setup fee, packaging fee, and courier cost.
- Lead time, payment terms, deposit percentage, and balance timing.
- Trade terms, shipment preparation, and any excluded items.
Why PI review matters
If the PI is vague, the buyer may pay for an order that does not match the intended product. Important promises from chat should be reflected in the PI or confirmed in writing before payment.
How VerifyChinaX can help
VerifyChinaX can review PI documents, supplier information, payment-name consistency, product details, and missing terms before payment. We are buyer-side only and do not take supplier-side commissions.
For one supplier, use Supplier Background Check. For product or packaging uncertainty, see Product Risk Report.
FAQ
Can I pay if the PI is missing packaging details?
It is better to ask for written clarification first.
Should supplier chat match the PI?
Yes. Key promises should be reflected or confirmed in writing.
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