The Sample Looks Fine. What Should Buyers Record Before Production?

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When a sample looks acceptable, many buyers feel ready to move forward. Before that happens, it is useful to record exactly what was approved. These records help the buyer communicate clearly with the supplier during the next stage.

Sample approval should be written and visual. Photos, videos, measurements, packaging notes, and logo details can all reduce confusion later.

What to record

  • Final sample photos and videos
  • Material, color, size, and finish
  • Logo, label, and packaging details
  • Any changes requested after sample review
  • Expected production version and timeline

For sample coordination, use Sample Sourcing & Coordination. For final-stage order review, use Pre-Shipment Quality Inspection Coordination. For product-level review, use Product Risk Report.

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